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how motive graphics work with you to deliver your perfect event

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how we work with you to delivery your perfect event

Are you attending your first trade show? or ever wondered how  planning your stand works? We have put together a start to finish guide  to deliver your perfect event.

1. contact us

Firstly you’ve got to contact us, yes we know it can be a bit of a leap, but trust us, we won’t bite, we’ve been doing this for years and we are a safe pair of hands. Once you’ve contacted us we’ll arrange chat or a meeting.

If you are new to exhibiting, or need a few pointers, have a read of –   How to get the best out of an exhibition

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2. consultation with our team

Once we’ve arranged a meeting either, face to face, online video call or telephone, at this meeting a member of our exhibition services team will be on hand to talk everything through with you. Ideally, if you could have to hand at this first meeting a basic few details;
  • What event you are exhibiting at
  • The venue it is being held at
  • Dates of your exhibition
  • What type of stand do you have (is it shell scheme or space only)
  • What size space have you got?
  • Do you have a floor plan?
It’s also really handy for us to have a rough idea of your budget at this point. We would suggest setting aside at least 30 minutes for this meeting, as this is a really important part of the process.

3.  concept visuals

If you are looking for a custom booth builder or a full bespoke space only stand, we pride ourselves on our display stand design ideas, that will be bespoke to you and your business.

If budget is a consideration we also have a range of creative template ideas that you might like to consider.

For either choice we will then do, at no cost to you, a set of concept visuals, and if you have asked us too, we will also come up with a lot of suggestions to create not only your stand but also solutions to create and interactive exhibition space.

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4. presentation of ideas

We will then arrange a meeting with you to present our concept ideas to you, with a member of our exhibition services team on hand and depending on the project your dedicated account manager.

At this meeting we will offer you a few ideas and suggestions, whilst our we pride ourselves on our display stand design ideas, we are always happy to modify the design at this point and to revise and grow on both of our ideas. After this meeting, we will go away and make any changes that are needed.

5. presentation of refined ideas

This meeting is getting near to the outline of the space. By this point we’ll have a feel for the final layout, what extras are needed to create a more interactive exhibition space, and can present to you both the designs and outline costs.

This we can then send to you as a PDF or present   your stand to you in a   virtual 3D environment that you can “walk around” on screen.

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6. internal presentation

It’s quite normal at this stage for you to need to present this internally, we are more than comfortable to help you present internally and can support you with any technical questions that may come your way.

7. tweaks

At this point you’ll know that you will enjoy working with us, and hopefully by now you’ll be in a position to let us know that you want to go forwards with the project. Its now the tweaks begin and we start on creating graphics to suit your messaging, our team can design this or you can send this to your in-house or regular graphic designer.

8. approval

Ok now it’s all good to go, you’ll need to approve the project and we’ll set you up a customer account. From this point on our manufacturing team and custom booth builders will go into production and start with the making of the stand space working with our exhibition services team and your dedicated account manager.

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9. pre-build

We would 100% encourage you to come and see the stand as it is pre-built. At this point you can come to our unit meet the team face to face, our exhibition services team and the team who will deliver your stand. It’s always better do the snagging at this point, than on the setup day before the show.

Our exhibition services team are based in Huntingdon, Cambridgeshire with easy transport links to get to us.

 10. build at your event

Our exhibition services team will deal with the logistics on the day for you. We’ll get everything to the venue and to your  stand including; any stock you are taking and all the other components parts for the event.

If you’ve asked us to install tech for your interactive exhibition, we will also fit all of this and test it all to ensure there are no surprises on the day.

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11. sign off

We would normally ask to meet you on the final afternoon of the build period, your account manager will walk you through and around the space with you and make sure you are 100% happy.

We will then leave you with a contact number and leave you to your event. You can call us any time if you need our support.

12. show day

You and your team can now enjoy your event and be amazing, sell stuff and be the best versions of you, having not had the hassle many of your competitors will have had with setting up their own stand.

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13. end of your show

Once the show is over, all that is left for you to do is leave the venue, go home have a glass of beer or wine and put your feet up. Safe in the knowledge that our exhibition services team are there to dismantle your stand and tidy up.

We will, wrap, tape and pack away safely for your next successful event.

It’s that easy.

Want to get the project going, why waste time, contact us today here

David Hennessy

David Hennessy

David Hennessy is our Managing Director and co-founder of Motive Graphics, a sign, vehicle graphics and exhibition services business based in Huntingdon and supplying Cambridge, Peterborough and Nationally.

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Prefer to chat with us? Call 01480 597 444

what our customers say about us


Great service, from initial contact right through to install of graphics on the van,
Would 100% recommend they guys and girls at Motive.

Matt Riley, Private Chef - Van Graphics


We had the pleasure of working with Motive Graphics for the re-design of our signage throughout our salon and outside. From start to finish they were on the ball, and efficient in their correspondence with us. Nothing was every too much trouble, no matter how many times we tweaked things. Edward was so helpful throughout. We would 100% recommend Motive Graphics. The salon looks amazing, thank you!

Lash and Glo - Signage and Interior Graphics


We've been using Motive for all of our exhibition and display needs. I can't thank them enough for the projects they have delivered, they always go over and above to help us to achieve our goals. They cover everything from concept creation, to sourcing materials, delivery and build. Everything is always delivered to the highest standard, and there is never a problem that can't be solved! A massive THANK YOU.

Essential Cuisine - Exhibition Stand and Events Solution

From a small pizza chain called The pizza room, Dave and his team were extremely and utterly professional and helpful from the day of purchase to receiving the stickers. Seriously couldn't recommend Motive Graphics any more. We will definitely be using them for future projects we have coming up 🙂

The Pizza Room London - Shop Signs


We’d like to say a massive thank you to the legends at Motive Graphics for design and creating a full range of signs in time for our official opening last weekend!   From a rough brief, they created and tweaked proofs to suit our (and the council’s) requirements, and had them made and ready for collection in no time. Thanks again for your help guys!

Paradigm Cycles - Signs and Interior Graphics


The guys have just left after putting up the external signs at the gym and an internal one on the front desk. I week from quote to install with no issues at all. Will 100% be using again on our next batch of internal signage.

Alpha Athletic Gym - Shop Signs

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