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how we work with you to delivery your perfect event
Are you attending your first trade show? or ever wondered how planning your stand works? We have put together a start to finish guide to deliver your perfect event.
1. contact us
Firstly you’ve got to contact us, yes we know it can be a bit of a leap, but trust us, we won’t bite, we’ve been doing this for years and we are a safe pair of hands. Once you’ve contacted us we’ll arrange chat or a meeting.
If you are new to exhibiting, or need a few pointers, have a read of – How to get the best out of an exhibition
2. consultation with our team
Once we’ve arranged a meeting either, face to face, online video call or telephone, at this meeting a member of our exhibition services team will be on hand to talk everything through with you. Ideally, if you could have to hand at this first meeting a basic few details;- What event you are exhibiting at
- The venue it is being held at
- Dates of your exhibition
- What type of stand do you have (is it shell scheme or space only)
- What size space have you got?
- Do you have a floor plan?
3. concept visuals
If you are looking for a custom booth builder or a full bespoke space only stand, we pride ourselves on our display stand design ideas, that will be bespoke to you and your business.
If budget is a consideration we also have a range of creative template ideas that you might like to consider.
For either choice we will then do, at no cost to you, a set of concept visuals, and if you have asked us too, we will also come up with a lot of suggestions to create not only your stand but also solutions to create and interactive exhibition space.
4. presentation of ideas
We will then arrange a meeting with you to present our concept ideas to you, with a member of our exhibition services team on hand and depending on the project your dedicated account manager.
At this meeting we will offer you a few ideas and suggestions, whilst our we pride ourselves on our display stand design ideas, we are always happy to modify the design at this point and to revise and grow on both of our ideas. After this meeting, we will go away and make any changes that are needed.
5. presentation of refined ideas
This meeting is getting near to the outline of the space. By this point we’ll have a feel for the final layout, what extras are needed to create a more interactive exhibition space, and can present to you both the designs and outline costs.
This we can then send to you as a PDF or present your stand to you in a virtual 3D environment that you can “walk around” on screen.
7. tweaks
At this point you’ll know that you will enjoy working with us, and hopefully by now you’ll be in a position to let us know that you want to go forwards with the project. Its now the tweaks begin and we start on creating graphics to suit your messaging, our team can design this or you can send this to your in-house or regular graphic designer.
8. approval
Ok now it’s all good to go, you’ll need to approve the project and we’ll set you up a customer account. From this point on our manufacturing team and custom booth builders will go into production and start with the making of the stand space working with our exhibition services team and your dedicated account manager.
9. pre-build
We would 100% encourage you to come and see the stand as it is pre-built. At this point you can come to our unit meet the team face to face, our exhibition services team and the team who will deliver your stand. It’s always better do the snagging at this point, than on the setup day before the show.
Our exhibition services team are based in Huntingdon, Cambridgeshire with easy transport links to get to us.
10. build at your event
Our exhibition services team will deal with the logistics on the day for you. We’ll get everything to the venue and to your stand including; any stock you are taking and all the other components parts for the event.
If you’ve asked us to install tech for your interactive exhibition, we will also fit all of this and test it all to ensure there are no surprises on the day.
11. sign off
We would normally ask to meet you on the final afternoon of the build period, your account manager will walk you through and around the space with you and make sure you are 100% happy.
We will then leave you with a contact number and leave you to your event. You can call us any time if you need our support.
13. end of your show
Once the show is over, all that is left for you to do is leave the venue, go home have a glass of beer or wine and put your feet up. Safe in the knowledge that our exhibition services team are there to dismantle your stand and tidy up.
We will, wrap, tape and pack away safely for your next successful event.
It’s that easy.
Want to get the project going, why waste time, contact us today here
David Hennessy
David Hennessy is our Managing Director and co-founder of Motive Graphics, a sign, vehicle graphics and exhibition services business based in Huntingdon and supplying Cambridge, Peterborough and Nationally.
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Motive Graphics, 1 Orion Court, Ambuscade Road, Colmworth Business Park, Eaton Socon, St Neots, PE19 8YX
